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Verbatim Transcription: Meaning and When It's Needed

Verbatim Transcription: Meaning and When It’s Needed

If you’ve spent as much time on the internet, you’ll know that it’s not always easy to understand what someone is saying. How can digital information be made more accessible and easier to read? What if people are using different words or expressions than we do? This is where verbatim transcripts comes in. It’s a type of transcription that captures the actual words of a person or entity rather than just taking their word for it.

It gives readers a detailed account of what was said so they can decide for themselves whether they want to take the author’s word for it or look for corroboration elsewhere. But why do we need to know what someone is saying in the first place? Are they all crazy conspiracy theorists who speak backwards? How can we know if someone else is interpreting things differently from how we would? This article will explore what this transcription is, some of its benefits, and the types that exist today.

What is it?

Verbatim transcription is the act of recording exactly what people say so that readers can see and hear the whole conversation, instead of just reading the words. It is often used when people are unsure whether they should take the author’s word for it or look for corroboration elsewhere. When people record their interactions, they are more likely to notice subtle nuances that may be otherwise overlooked by the listener. This can help to advance the field of linguistics by giving researchers a better understanding of how people think and why.

Why does this transcription matter?

When it comes to improving communication, there is no doubt that transcribing what someone says is beneficial. It allows researchers to look behind the words to discover what was actually said. With this information, researchers can better understand how people process information and make decisions. It can also be used to improve the quality of digital content by finding fault with inaccurate or misleading information.

Types of this Transcription

There are three main types of this kind of this transcription: talking, reading, and listening. Talking and Reading are the most common forms of verbatim transcripts. Talking uses stenography, which is the practice of recording a conversation and then reading the transcript as if it were speech. Reading uses phonography, the practice of transcribing spoken words into print.

How to Create and Use a Verbatim Transcript

The easiest way to create a verbatim transcript is to use a software program like Microsoft Word, Google Sheets, or TextMaker. The easiest way to create a verbatim transcript is to use a software program like Microsoft Word, Google Sheets, or TextMaker.

Make sure that you record the conversation at a normal speed, but with enough ventilation so that the person being interviewed is able to talk easily and freely without feeling crowded or self-conscious. Try not to record very loud as this might cause the person listening to become re-triggered, which can lead to the person saying or doing things that are not necessarily indicative of their true feelings.


Transcribing a conversation may sound simple, but it can seem like an impossible task when you’re not well-versed in the art. Fortunately, there are a number of software programs that make the process of transcription much easier. One of them is TextMaker, which has been around since 1977 and has been used by academic researchers since the 1980s.

While it may seem like a clunky and antiquated tool to the average person, there are a number of benefits to using TextMaker to create and manage text transcripts. One of the most significant ones is the level of accuracy that TextMaker can achieve. When a reader uses a software tool to create a verbatim transcript, they are able to nail down the exact words that were spoken by the author.

If someone is saying something different from what you were told, or if you’re hearing things for the first time that aren’t in the author’s book, you can easily go back to what you record and see if the speaker changed their mind or was just being ambiguous. With a software like TextMaker, you can check for inconsistencies like this whenever you record a conversation.


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